How VexLedger is organised
Three ideas run through the whole app. Once they are clear, every screen makes sense.
Organisation
Section titled “Organisation”Your organisation is your VexLedger account: the people who can sign in and the businesses whose books you keep. Most people belong to one organisation. If you belong to more than one, you switch between them in Setup › Organisation. That is the only place to switch, so it can never happen by accident while you are working.
Legal entity
Section titled “Legal entity”A legal entity is the actual business that owns the money, signs contracts and owes tax: a limited company, a partnership or a sole trader. Each legal entity has its own:
- Company ledger, the complete set of books for that business
- bank accounts and bank statements
- director loan accounts
- tax registration and tax rates
- year-end accounts, if it is a company
A brand is a trading name, website, product, department, location or sales channel inside a legal entity. It is not a separate company. Brands share the books of the legal entity that runs them, and exist so you can see how each part of the business is performing.
Every brand belongs to exactly one legal entity. You choose which brand you are working in from the brand switcher in the top bar. VexLedger remembers your choice.
Company books and brand reports
Section titled “Company books and brand reports”- Company-wide figures (the trial balance, profit and loss, balance sheet, bank accounts, director loans, tax) belong to the legal entity, and are recorded once.
- Brand figures are for management: they show how each brand is doing. They are not a substitute for the company’s own accounts.
Which setup is right for me?
Section titled “Which setup is right for me?”| Your business | How to set it up |
|---|---|
| One company with several websites or trading names | One legal entity, one brand for each trading name |
| One company with departments, projects or locations | One legal entity, with a brand for each department, project or location |
| Several separate limited companies | A legal entity for each company, each with its own brands. Record transfers between them as intercompany transactions |
| A sole trader or partnership | One legal entity of that type, with at least one brand |
| Several Stripe accounts, one company | One legal entity. Each Stripe account can identify a brand, but its money reconciles to the company’s bank |
The Setup › Accounting structure screen walks you through these choices. It is a guide only and does not change your books.